Ever catch yourself halfway through typing an email and think, “There has to be a faster way to do this”?
If you or your team use voice dictation for notes, emails, or even drafting reports, Windows 11 has something new on the way that might make your day.
Microsoft is introducing a feature called Fluid Dictation – and it’s designed to make speaking-to-text feel smoother, smarter, and a lot less irritating.
So… what exactly is Fluid Dictation?
Think of it as the next version of Windows 11’s voice dictation, upgraded with artificial intelligence (AI).
Instead of just turning your speech into words on a screen, it now does some of the clean-up for you. It trims out those filler words (“uh,” “like,” “you know”) and does a better job with punctuation, so you’re not constantly going back to fix commas and full stops.
It even gives your grammar a bit of a tune-up as you talk, which means the end result looks more like a finished draft and less like a rough transcript.
That sounds convenient, but for a business, it can be genuinely useful.
Picture this in your world:
- A healthcare provider dictating visit notes that need far less editing.
- A school administrator capturing meeting minutes that are ready to share almost immediately.
- An insurance adjuster or field worker talking through job details on-site, hands-free, with text that’s clean enough to send straight to a client.
The less time people spend fixing dictated text, the more time they have for patients, students, clients, and community work. And that’s real value for any small or midsized organization.
And what about privacy? That’s often the big question.
Microsoft says all of the processing for Fluid Dictation happens on your device. Your spoken content isn’t shipped off to the cloud for analysis. On top of that, sensitive areas like password fields have dictation disabled by default, which adds another layer of reassurance.
There is one important catch:
Fluid Dictation only works on the new Copilot+ PCs – a class of Windows 11 devices built specifically to run AI features locally. If you’re using a standard Windows 11 machine today, this particular feature won’t appear (at least not yet).
Even so, it’s a pretty clear preview of where everyday work tools are headed:
- Voice input that feels more natural
- Less time spent fixing messy transcripts
- Faster turnaround on the routine tasks that fill up a day
For SMBs in healthcare, education, insurance, government, and non-profit, these “small” improvements can quietly add up to big productivity gains over time.
Curious how Copilot+ PCs or other AI tools could fit into your organization here in the Chicago area? Our team would be happy to walk you through it in plain English.
Get in touch and let’s explore what’s possible.
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